PaxVoice / COMPTA Privacy Policy

This privacy policy is defined by Compta – Equipamentos e Serviços de Informática, SA, a publicly-held company with the sole identification number of legal person and registration number 500069891, with headquarters at Alameda Fernão Lopes, nº 12, 11º piso, 1495-190 Algés, and is responsible for the processing of personal data provided to it in accordance with applicable legislation.

PaxVoice is a feature created and managed by Compta and is subject to the following privacy policy.

PaxVoice/Compta is fully committed to respect or privacy and the protection of personal data in general, as well as to the processing thereof in a responsible manner and in compliance with the applicable national legislation and the General Regulation of Data Protection (RGPD).

This Privacy Policy describes PaxVoice/Compta's general privacy policies and practices that apply to the personal data we collect, use and share with our customers, business partners, suppliers and other organizations with whom we have or may have a business relationship, for several purposes:

1. Treatments of personal data held or participated by PaxVoice / COMPTA

When PaxVoice/Compta uses personal data in the context of a request, order, transaction or agreement (or for the preparation thereof), or to provide the holder with services requested by him (such as a website), such information is required implementation of the agreement concluded with the holder.

When PaxVoice/Compta uses personal data for marketing, improving or developing its products or services, security reasons, or regulatory requirements outside the scope of the agreement or request of the holder. This is done based on the legitimate interests of the PaxVoice/Compta, from third parties or, if necessary, with the express consent of the holder.

PaxVoice / COMPTA may collect personal data for the following purposes:

a. Internet sites and other online services

By visiting one of our sites or by using our online service, PaxVoice/Compta registers the information necessary to grant access to the owner, for the operation of the site and for compliance with legal and security requirements regarding the operation of the site such as passwords, IP address, and browser settings. We also collect information about the incumbent's activities during the visit and to customize the website’s experience to, for example, record the incumbent's preferences, settings and statistics’ collection to help us improve and develop our products and services.

We collect your information when registering with PaxVoice through your Facebook account. When registering you are asked to provide basic Facebook information, including your name, photo, date of birth, and gender. In addition, we request access to your location.

Any of the information we collect can only be used in one of the following ways:

b. Requests for information

When an owner contacts PaxVoice/Compta as part of a request for information, we collect the information necessary to respond to the request. For example, we collect the name of the holder and contact information, details of the request and agreement between the holder and PaxVoice/Compta to answer. We retain such information for administrative purposes, in defense of the rights of PaxVoice/Compta, and within the scope of the relationship with the owner. When a holder provides the name and contact information to register in the context of such a request, that registration may be used in the future to identify him when visiting our sites.

c. Contact with potential / customer, partner and supplier partners

As part of PaxVoice/Compta's relationship with its customers/potential customers, partners and suppliers, we use the contact informations (such as name, contact details of the company, position or function of its employees, subcontractors, consultants and authorized operators) for contract management, response to requests, supply of products and services, provision of support, billing and management of services or relationship.

d. Marketing actions

Most of the personal information we collect comes from direct interactions with them. When a person registers at an event, we may collect information within the organization of the event and during an event, such as participation in sessions and survey results. We combine the personal data we collect to develop aggregate analysis and business information for the conduct of our business and for marketing purposes. The holder may choose to receive information by e-mail, telephone or postal mail about our products and services, or to register in subscriptions. When you visit our sites or use our services, PaxVoice/Compta can provide you with personalized information. The holder always has the possibility to cancel the reception of such personalized communications by sending an email to info@paxvoice.com.

Occasionally, at our discretion, PaxVoice may include marketing or advertising. These third party sites have separate and independent privacy policies so we have no responsibility or liability for the content and activities of those linked sites. We seek, however, to protect the integrity of PaxVoice and appreciate any feedback on those sites.

2. Sharing of personal data

Where appropriate, PaxVoice/Compta may have to share personal data with selected partners to assist in the provision of products or services to the incumbent or the company in which it performs, or to respond to its requests, with the authorization of the incumbent. When selecting suppliers and partners, PaxVoice/Compta takes into account their data processing processes. If PaxVoice/Compta decides to sell, buy, merge or otherwise reorganize its business, such transaction may involve the disclosure of personal data to buyers or potential buyers, or the receipt of such data from sellers. It is the practice of PaxVoice/Compta to seek to ensure adequate protection for personal data in these types of transactions. In certain circumstances, personal data may be subject to disclosure to public entities for legal proceedings, orders or legal proceedings. PaxVoice/Compta may also share the personal data of the owner to protect the rights or property of PaxVoice/Compta, its business partners, suppliers, customers or others, whenever it considers that such rights or properties have been or may be affected.

Your personal information (public or private) will not be sold, exchanged, transferred or given to any other company for any reason without your consent. The only exception is for the express purpose of delivering the freely available final product, which is to organize and analyze the public opinion in real time.

We do not sell, market or otherwise transfer to third parties your personally identifiable information. This does not include Facebook or Twitter, trusted third parties who assist us in the operation of PaxVoice, provided that such parties agree to keep such information confidential. We may also disclose your information when we believe that disclosure is appropriate to comply with the law, to enforce the policies of our site or to protect others or our rights, property or safety. However, information from non-personally identifiable visitors to third parties may be provided for research, marketing, advertising or other uses.

3. Security and integrity of personal data

The purpose of PaxVoice/Compta is to protect personal data and preserve its accuracy. PaxVoice/Compta implements adequate physical, organizational and technical protection measures to protect the holder's personal data against unauthorized access, use or disclosure.

PaxVoice/Compta also requires its suppliers to protect such personal data from unauthorized access, use or disclosure. PaxVoice / Compta is certified according to the International Information Security Management Standard ISO / IEC 27001: 2013 in the area of Infrastructures and Security, and applies the good practices of this standard throughout its activity. We use a secure server, which is designed to ensure your votes are kept confidential. We have included a logout option for your protection when using PaxVoice in a web browser; you can log out by following the link in your profile photo on the PaxVoice toolbar.

4. Retention Period

PaxVoice/Compta does not retain personal data for longer than is necessary to fulfill the purposes for which they were collected, including the security of processing in compliance with legal and regulatory obligations (eg for audit or accounting purposes ), litigation regarding the treatment, and for the establishment, exercise or defense of lawsuits. As circumstances may vary according to context and services, other PaxVoice/Compta specific additional communications may provide more detailed information on the applicable retention terms in each case.

5. How to contact us

For questions related to this Privacy Policy, please contact us at dpo@compta.pt.

6. Rights of the holder of personal data

The holder may at any time request access to, update or correction of their personal data. If personal data are processed on the basis of legitimate interests, the holder has the right to object to processing based on his or her specific situation. You also have the right to request that your personal data be deleted, to request their portability and to oppose the receipt of direct marketing by contacting info@paxvoice.com.

At any time, you can also change your preferences in our application. To do this, just open it, select the "Options" menu available by clicking on the user icon in the upper right corner, select options and you are done: on this page you can update your data, remove notifications, delete all your information or delete your account in remove account.

If you believe that the processing of your personal data by PaxVoice/Compta is not in accordance with national legislation or the RGPD, please contact us by e-mail at dpo@compta.pt.

7. Changes to the PaxVoice / COMPTA Privacy Policy

PaxVoice / COMPTA may periodically update this Privacy Policy, as well as any other specific privacy notice.

Miraflores, May 24, 2018.